BOSTON, Mass. — September 16, 2015 – harmon.ie today announced a new solution that helps organizations overcome a costly business challenge hindering today’s digital workforce: managing emails separately from other business documents. The common use of two repositories (Microsoft Exchange and SharePoint) for storing connected business information creates a massive organizational burden when workers need to find relevant information quickly, especially for audit, discovery or compliance needs. harmon.ie’s new solution provides a single, central document repository using Microsoft SharePoint that allows organizations to treat emails as documents – helping organizations meet key business objectives such as handling records, managing clients or cases, or retaining critical knowledge.
“Because of the nature of the work we do, there are lots of regulations and legislations we need to adhere to, so the management of saving and storing emails and the accompanying information is critical,” noted Aon-Hewitt Business Principal Dominic Makemson. “While we use SharePoint, 90 percent of our interaction is through Outlook. harmon.ie gave us an intuitive, easy to use, drag-and-drop way to efficiently keep everything in one place. It enables us to empower our workforce working across regions and across boundaries, while providing an intuitive way for all of our users to find or store emails.”
Email has come a long way since its original use as a method for quickly exchanging messages. Today, business emails are documents in every respect. Yet emails are still relegated to silos like Microsoft Exchange, while other documents such as proposals, contracts and product specifications are handled by traditional document management systems such as SharePoint.
"The reality of business in the digital age is that emails are easily lost in the shuffle of everyday life, but they really should be indistinguishable from traditional documents and frequently contain agreements, simple statements of work, requirements, contracts, etc. that are critical to doing business,” said Joel Oleson, Director of Business Development at Konica Minolta Business Solutions and Office 365 influencer. “Having a solution that creates a single, easily searchable repository of traditional documents and emails is a powerful way for workers to add structure and streamline business without needing to work outside the tools they already use."
The new harmon.ie solution enables users to drag and drop emails from their Outlook window to a corporate SharePoint or Office 365 site, without ever leaving the place they do most of their work – their email client. harmon.ie automatically converts email headers – such as To, From, Subject and Received – into SharePoint metadata. Classifying emails using metadata, harmon.ie ensures that each email can be found easily when needed. With the new harmon.ie solution, both emails and documents stored in SharePoint can also be discovered and shared on mobile devices.
“The role of email in business is rapidly changing – emails hold increasingly crucial information but are increasingly more difficult to find and access when users really need them,” noted Yaacov Cohen, CEO of harmon.ie. “Today’s information management challenges call for a unified email and document management approach. harmon.ie is helping organizations get a grip on information management by elevating emails to the status of full-fledged documents, by storing
and classifying them in SharePoint. By providing complete and integrated access to SharePoint and other Microsoft collaboration tools like OneDrive for Business, Skype for Business, and Yammer on the desktop and on mobile devices, harmon.ie is a critical component to business collaboration.”
Read the new eBook, “The Future Role of Email in Business,” or register for the upcoming webinar to learn more.
harmon.ie provides a suite of user experience products that empower the digital workplace. An established global company serving thousands of enterprise customers, harmon.ie helps information workers focus on getting work done, rather than on using a multitude of tools. harmon.ie is a Microsoft Partner of the Year Finalist and an IBM global partner.
harmon.ie creates a contextual, single-app activity stream of multiple cloud services from leading enterprise cloud vendors including Microsoft, Salesforce.com and NetSuite across mobile devices and desktop computers. For Microsoft customers, harmon.ie increases their adoption and return on investments in SharePoint, Office 365 and other Microsoft collaboration products, thereby enabling Email Management, Records Management, Knowledge Retention, and Notes to Outlook migration initiatives.