Award-winning Microsoft partners, harmon.ie and Gimmal, today announced a strategic partnership to help enterprises overcome escalating information governance and compliance challenges in the digital workplace. The new joint offering addresses the two biggest recordkeeping challenges: providing a simple way to roll out recordkeeping policies and a way to enable business users with an easy way to capture, classify, store, find and retrieve important documents and emails in SharePoint, directly from Outlook.
“Email messages represent a critical source of important business records, as well as the greatest potential litigation risk. True Records and Information Management (RIM) compliance assesses emails for their business value and relevance and includes them in a controlled recordkeeping process—this is the foundation of any true information governance program,” noted RIMtech Principal, Bruce Miller. “Together, harmon.ie and Gimmal make proper RIM compliance in Microsoft-reliant enterprise environments effortless—for the compliance group and for the entire staff.”
Historically implementing recordkeeping has been a difficult, manual process that has often proven to be an elusive undertaking. Organizations now have a straightforward way to achieve recordkeeping compliance. Using Outlook on the desktop or using the Outlook OWA app on smartphones and tablets, users can:
- Accurately classify documents and email messages by following simple prompts
- Easily maintain a complete version history of all important documents and emails
- Find and retrieve documents and emails for discovery, audit and compliance requirements
- Prevent data leakage by sharing secured links instead of attachments
“Before working with harmon.ie, we had paper processes and procedures and we had an electronic repository, but no efficient and user-friendly way to link the two,” noted John Lanius, Senior Vice President and General Counsel at Fujitsu Network Communications, Inc. “Now, we are able to effectively secure the “last mile” in information governance. With harmon.ie, my team can easily tag, store, and retrieve critical legal documents and emails in and from SharePoint, and we have peace of mind knowing that we can quickly respond to client or audit needs.”
By removing user adoption roadblocks and improving information governance, the joint solution helps enterprises reduce legal costs and risk, eliminate unnecessary storage and associated costs, make important documents easy to find and access, and, ultimately, strengthen their ability to prove recordkeeping compliance. Specifically, the solution offers highly regulated organizations a way to ensure compliance with all of the strict requirements in U.S. DoD 5015.2-STD.
“harmon.ie makes RIM compliance through SharePoint simple. Its focus on the user experience and tight integration across all devices and platforms makes recordkeeping and compliance initiatives more successful,” noted David Quackenbush, President and CEO at Gimmal. “Overcoming the last mile of information governance, our joint solution gives enterprises an accurate, and easily accessible, digital paper trail.”
“Overlooking the role of business emails in information governance and compliance programs can be a costly mistake, and many enterprises are still struggling to get employees to embrace proper recordkeeping,” said Yaacov Cohen, CEO of harmon.ie. “The key to avoiding document chaos and complying with increasingly strict governance directives is to make the right thing the easy thing to do. Our joint solution with Gimmal turns SharePoint and Office 365 into a complete enterprise content management system, resulting in robust recordkeeping for organizations of all sizes.”
Get more insights on top information governance trends and concerns in the latest research report, “The One Email You Can’t Ignore: The Risks and Business Impact of Failing to Treat Emails as Record,” from partners harmon.ie and Gimmal. Learn more about the role of email in RIM by joining harmon.ie’s VP of Professional Services Ron Johnsen, Gimmal’s CTO Brad Teed, and records management expert Bruce Miller on May 18th at 11:00 am ET for the live webinar, “Email: The Final Frontier for RIM Compliance.”
harmon.ie provides a suite of user experience products that empower today’s distributed workforce to get work done on their own terms. We put people first, insulating them from technology complexity, enabling information workers to complete many workplace tasks directly from the friendly confines of their email client. For Microsoft customers, harmon.ie increases the adoption and return on investments for SharePoint by bringing it directly into Outlook. Thousands of enterprise customers count on harmon.ie to provide seamless information governance, collaboration, knowledge retention and email and records management using SharePoint, Office 365 and other collaboration tools. harmon.ie is a Microsoft Partner of the Year Finalist and an IBM global partner.
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Gimmal delivers information management software that makes Microsoft SharePoint and Office 365 a true enterprise content management system. Gimmal’s award-winning solutions enable businesses to consistently govern and manage their content wherever it exists across the enterprise. Gimmal products are cloud-ready, easy to deploy, cost effective, and they are supported by a team of experts. For more information, visit the website at gimmal.com for a tour of Gimmal products and solutions.
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