Just like with document and information overload, sometimes the best way to strengthen your organization’s ability to store and recall content is to cut down on the number of processes and individual repositories involved. For management and technology consultancy BearingPoint, Inc., replacing six different content management environments, and achieving the appropriate level of employee buy-in, meant finding the one solution that that could enable enterprise content management, collaborative document creation and effective team communication.
BearingPoint took action by adopting Microsoft SharePoint and mandating that all documents and correspondence related to ongoing consulting projects be stored in a dedicated team SharePoint site for centralized access. In fact, BearingPoint migrated more than 1 TB of data, just to find that users were reluctant to adopt SharePoint because of its cumbersome uploading process. What BearingPoint really needed was social email software that provides point-and-click access to SharePoint-based collaboration right from the email interface.
BearingPoint found their solution in harmon.ie, which offered the organization the ability to connect their 3,000+ users and 10 million+ documents to SharePoint without ever needing to leave the email application that employees were already on throughout the workday. Through a harmon.ie sidebar right in Microsoft Outlook, users are able to upload local documents or save email attachments to SharePoint, share documents as links (a space-saving BearPoint requirement), and complete other SharePoint tasks with just a few clicks. After struggling with employee buy-in for previous alternatives, BearingPoint saw an immediate rise in SharePoint file uploads following the solution’s deployment. Now, four out of five BearingPoint employees say that they prefer to access SharePoint with harmon.ie – meeting an organizational benchmark and vastly improving internal collaboration. Find out how harmon.ie can improve your document management.